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New Dispatcher, Questions about CJIS

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Posted by: sabreRED

OK I am a new dispatcher still in training, I have some questions about CJIS related stuff.


What is your standard procedure for running a MV plate for an officer? Will a "Q2 one" provide me with warrants in ALL states or just MA? Is there any need to run the operator with WMS1 or will it definitly show up on the Q2 if they have a warrant?


Say the officer is having you run a person by NAME and DOB. Do you just run them through WMS or something else?

What about running somebody by OLN?


Posted by: RPD931

Save yourself the hassle and Q2 ONE everybody. For out of state you should run a III (triple I) to verify out of state warrants. As an Officer I normally will ask this if the person has an out of state license or recently moved from another state. Sometimes I'll run III if they live on the border of another state also. Always run a separate check for WMS as often times a name maybe mispelled by one letter or something of that nature and will not pop up for a Q2 ONE. Review the list carefully. I have experienced this twice in 2 months.


Posted by: sabreRED

Won't the Q2 one show out of state warrants?


OK so lets say I Q2 One a reg. Should I then take the name and dob from the Q2 and put it into WMS?


Posted by: bluesamurai22

Just remember the difference between a Q2 ONE and a Q2 BOP:

Q2 ONE for every Mass. license plate

Q2 BOP for every name and DOB

Do a Q1 on every out of state plate (This will give you a stolen check on the vehicle and CJIS automatically does the RQ for you to get the out-of-state listing)

Do a Q1 on everyone from out of state and check their license by doing a DQ. If you really want to go all out you can also run III's and an IQ / FQ to see if they have any warrants in their home states that aren't in NCIC. An IQ is basically like running a BOP in 5 states of your choice. If there is a record you need to run an FQ to get the hit results. Not all warrants are entered into NCIC and not all criminal records go into III. The IQ will give you a more detailed criminal record for each state.

If you get a hit on an out-of-state warrant through a Q1 you will need to run a YQ and a YR to confirm it. You will also need to know if it's arrestable on the spot (it has to be a crime with over 1 year in jail penalty) and if the entering agency is willing to rendite.

You can run every person through a (Q1, Q2 or Q2 BOP) and WMS. I have heard that warrants are often missed by running one and not the other. If you scroll through any list of WMS warrants you will see a lot of typos so if you have the time it's not a bad idea to run a WMS1 after each query on a person.


The Q1, Q2 or Q2 BOP on a person will check for all of the WMS and missing person entries in Mass and it will check 11 of the NCIC files. You will get a list of WMS candidates on your screen and you will need to check the print out for any NCIC hits:

From the NCIC website:

"The NCIC database consists of 18 files.

Seven property files contain records for articles, boats, guns, license plates, securities, vehicles, and vehicle and boat parts.

The 11 person files are the Convicted Sexual Offender Registry, Foreign Fugitive, Identity Theft, Immigration Violator, Missing Person, Protection Order, Supervised Release, Unidentified Person, U.S. Secret Service Protective, Violent Gang and Terrorist Organization, and Wanted Person Files.

In addition, the database contains images that can be associated with NCIC records to assist agencies in identifying people and property items.

The Interstate Identification Index, which contains automated criminal history record information, is also accessible through the same network as the NCIC. "


Posted by: bluesamurai22

Quote:
Originally Posted by sabreRED
Won't the Q2 one show out of state warrants?
See my post above regarding out-of-state warrants. The short answer is sometimes. The only way to know for sure is by running IQ's and FQ's. A Q1, Q2, Q2 BOP will show most that you need to worry about, a III will show some more and an IQ/FQ will show any that don't show up in the other two queries. Realistically, you won't be running 10 IQ's on most people.

Quote:
Originally Posted by sabreRED
OK so lets say I Q2 One a reg. Should I then take the name and dob from the Q2 and put it into WMS?
Like RPD931 said, you will often see typos on WMS warrants so it's a good idea to run WMS checks on everyone.


My tip of the day would be to just run what the officer asks for and if you have the time do the WMS check.

If you find someone has a good sized number on the BOP summary or if something makes them seem suspicious or unusual in any way then dig deeper. If the officer wants to know everything there is to know on someone you can run them every which way.

Q2 BOP
WMS
III
IQ on home state and 4 states near home state and/or IQ New England States (ME, NH, VT, CT, RI)
KQ on previous OLN states
INS

This is rare but if they are a real drifter I run the III and the IQ's I suggested + an IQ on the states where most people have been and where they always get in trouble - NY, CA, FL, AZ, TX, NV, CO, NJ. I pick 5 that I didn't hit with the second IQ.

If your department is one of the pilot departments with Locateplus on the CJIS terminal you can run them through that. If you don't have access to a public records search engine but you have internet access in dispatch you can run the person through zabasearch.com or google. It's possible to find that someone is using a fake name by doing this. I know a dispatcher in CT found a wanted person by finding the name they were using was on the social security death index.


Posted by: bluesamurai22

Also,

I have a list of CJIS commands and some other useful CJIS stuff for desk officers and dispatchers here:

http://groups.yahoo.com/group/Masspolice/files/


Posted by: mtc

Q2 ONE does run the Q2 BOP on the registered owner.
WMS is needed because not all warrants have the 'criteria' to meet the LEAPS candidate list.
Q2 an out of state plate gets you the stolen check, and the listing.
Out of state warrants that are in NCIC will show up on the Q2 Anything - same as a Q1.

For good measure, I try to go back and Q1 the SS# of the person we're running. Found some WMS doozies that way.

Also - use your instincts - when the requesting officer tells you "no positive ID" - they're either telling the truth, or lieing. If nothing comes back in the RMV on the info, scroll through WMS for something close - I find a bunch of geniuses that way.


Posted by: mtc

BTW - Isn't your supervisor supposed to be teaching you all this?


Posted by: LKat20

I'm not going to lie...I am too lazy to read all the other posts right now and I don't know if someone already said this...just a head's up though...If you try to run an OLN (S number) on a Q2 BOP instead of name and DOB...the BOP summary will not come up.


Posted by: Wolfman

Quote:
Originally Posted by mtc
BTW - Isn't your supervisor supposed to be teaching you all this?
+1


Posted by: sabreRED

Yes this information is being covered slowly but I like to find out more on my own.


Posted by: NBPD

Q2 ONE for all motor vehicle stops. If the officer request anything different ex: a bop , out of state license then run what they would like. Q2ONE is for mass and it will pop up a warrant if the registered owner of the vehicle has one. If the person with a confirmed warrant is at the top of the CJIS screen "trip" it enter "wms1" trip it again, this is where the warrant will be displayed on your screen in full detail. Always "trip" one more time after you see the warrant to make sure that it has not been recalled, that would kind of suck if it has been recalled and the officer ends up locking the individual up, transports them to booking and then has to apoligize and release them.

P.s always confirm the SS number and dob with the unit. If you think you may have ran thwe wrong person or even confirmed it, check a description in your in-house and look for marks or tattoos on the individuals body. Anything that sticks out in their in-house just relay it to the unit. Alot fo times people want to give the officer the run around and fake dob's etc.

Good luck


Posted by: USMCMP5811

Quote:
Originally Posted by NBPD
If the person with a confirmed warrant is at the top of the CJIS screen "trip" it enter "wms1" trip it again, this is where the warrant will be displayed on your screen in full detail. Always "trip" one more time after you see the warrant to make sure that it has not been recalled, that would kind of suck if it has been recalled and the officer ends up locking the individual up, transports them to booking and then has to apoligize and release them


WRONG! in order to use the WMS screen properly, TRP the screen, enter WMS then transmit. THEN enter WMS1 and transmit. Then enter the subjects last name comma first name with out spaces. By going to WMS1 streight from the TRP screen, you will not get all the warrants. Don't ask me why this is, but that is how it is. I've found this out on a couple of occasions.


Posted by: Curious EMT

Quote:
Originally Posted by USMCMP5811
WRONG! in order to use the WMS screen properly, TRP the screen, enter WMS then transmit. THEN enter WMS1 and transmit. Then enter the subjects last name comma first name with out spaces. By going to WMS1 streight from the TRP screen, you will not get all the warrants. Don't ask me why this is, but that is how it is. I've found this out on a couple of occasions.
Odd very odd...

For the newb, make sure you q2-BOP any out of state driver. They may have a valid NH license that you checked through DQ, but be suspended in mass for any number of reasons, usually failure to pay a citation.


Posted by: bluesamurai22

Try this:

Instead of putting an "X" in just one of the boxes next to the candidates name try putting in a "P" (for print). This prints the abbreviated Q1 hit for you.

You don't have to limit yourself to just 1 hit! Put P's in each candidate box that you want and you will print them all.

When you see the response screen for the Q1 hit you can just type "WMS" (not WMS1) in the task field and then transmit - this will give you the WMS warrant for that particular hit. Make sure the printer is lined up, put an "X" in the Print box, and transmit to print that warrant.

For a single warrant this will work like a charm.

1 - Do a regular Q1, Q2 or Q2 BOP on a name and dob, (You should see a candidates list)
2 - Put a "P" next to the hits on the candidates list,
3 - Transmit, (You should now see the Q1 response screen for the first hit you checked off)
4 - Type "WMS" in the task field,
5 - Transmit (You should now see the WMS screen with the warrant you requested)
6 - Put an "X" in the appropriate box to print the warrant,
7 - Make sure your printer is lined up if you like things neat,
8 - and then hit transmit to print the warrant.

This also works for printing multiple warrants.

I think if you just hit transmit ** until you get through all of the WMS pages on each particular warrant you eventually get back to the next Q1 hit screen that you checked off earlier.

Once you get the second Q1 screen you can start again from step 4 - type "WMS", transmit, print that warrant, transmit through a few more pages until you get the third Q1 hit screen, etc...

**Don't keep hitting transmit too fast or you will get an error message and lose your place.**

It's been a while so I might be off on the exact procedure for getting each WMS warrant printed this way. I know that it can be done because I got this from a CJIS Rep traning and I have done it in the real world.

If I'm off on the procedure or if you run into an error message after the first warrant at least you will have all of the Q1 hits printed and the first warrant on the list done before you have to enter everything all over again.


Quote:
Originally Posted by USMCMP5811
WRONG! in order to use the WMS screen properly, TRP the screen, enter WMS then transmit. THEN enter WMS1 and transmit. Then enter the subjects last name comma first name with out spaces. By going to WMS1 streight from the TRP screen, you will not get all the warrants. Don't ask me why this is, but that is how it is. I've found this out on a couple of occasions.



Posted by: NBPD

USMC... weird I never had to trip the screen before putting "wms". But I guess everyone does it their own way. Good Luck


Posted by: Curious EMT

I just tried that
I can get the multiple P's to print, MORE appears as the task until you get to the last one, then back to TRP. That will be usefull when you have 5 warrants to recall for someone and you need to print the OCA and REF numbers, thanks!
I tried all sorts of combinations to get back to q1 summary after entering wms inclucing using p's, and x'ing and not x'ing for printing in wms, i keep getting back to the blank wms prompt after getting through everything...???


Posted by: mikey742

Quote:
Originally Posted by USMCMP5811
WRONG! in order to use the WMS screen properly, TRP the screen, enter WMS then transmit. THEN enter WMS1 and transmit. Then enter the subjects last name comma first name with out spaces. By going to WMS1 streight from the TRP screen, you will not get all the warrants. Don't ask me why this is, but that is how it is. I've found this out on a couple of occasions.

Very good to know I have in the past I just did a WMS1A (so I can see recalled warrants) right from the TRP screen I will have to change that now. Even though most I run through IMC CAD. Does any one know how that is? Does it miss warrants too?


Posted by: USMCMP5811

Quote:
Originally Posted by NBPD
USMC... weird I never had to trip the screen before putting "wms". But I guess everyone does it their own way. Good Luck
Who know's, maybe it's the equiptment, but the whole wms, transmit, then wms1 thing I know for a fact.


Posted by: Pinkos307

Quote:
Originally Posted by USMCMP5811
WRONG! in order to use the WMS screen properly, TRP the screen, enter WMS then transmit. THEN enter WMS1 and transmit. Then enter the subjects last name comma first name with out spaces. By going to WMS1 streight from the TRP screen, you will not get all the warrants. Don't ask me why this is, but that is how it is. I've found this out on a couple of occasions.

Very good point. I have run into this too. I also remember reading this somewhere, maybe in the NEWS file. I will try and find it again.


Posted by: Mike0114

Quote:
Originally Posted by sabreRED

What is your standard procedure for running a MV plate for an officer? Will a "Q2 one" provide me with warrants in ALL states or just MA? Is there any need to run the operator with WMS1 or will it definitly show up on the Q2 if they have a warrant? ?
Q2 ONE will run the MV- ALARS or NLETS (for out of state) and NCIC, and Q2 BOP on the 1st registered owner, which will give you LEAPS/NCIC/RMV and BOP summary for that driver only ( ie. not the 2nd listed owner). You still have to run the driver WMS1, not everything in WMS is necessarily in LEAPS.

-Mike


Posted by: Irish Wampanoag

Quote:
Originally Posted by USMCMP5811
WRONG! in order to use the WMS screen properly, TRP the screen, enter WMS then transmit. THEN enter WMS1 and transmit. Then enter the subjects last name comma first name with out spaces. By going to WMS1 streight from the TRP screen, you will not get all the warrants. Don't ask me why this is, but that is how it is. I've found this out on a couple of occasions.

USMCMP is correct you can not WMS1 from the task screen. You first have to task WMS then enter your area of interest ex.WMS1,2,3,4,5 ...... CJIS told us there is a glitch in the command if you go straight to the area of interest from the task screen example (WMS1)


I WMS from the task screen.
Then at the bottom I enter WMS1 and underneath write the subjects name last,first no spaces then XMIT
then it brings me to the WMS1 candidates list of who I entered


Posted by: Curious EMT

And for the LOVE OF GOD! DO NOT ENTER SPACES ANYWERE WHEN ENTERING FILES INTO CJIS!
Except for ONE space after a first name before a middle initial, dont do it.

Took me forever to realize why I couldnt recall a missing persons file last week... dumbass part-timer put spaces in alll sorts of weird places....
And anything you're sending to NCIC like missing persons, vehicles, warrants, you can not use a period, use a comma. NCIC messages from CJIS have their field breaks using periods, so if you enter one, it offsets everything into the next field, so the first name becomes the middle, middle becomes their hair color, etc, and it will be rejected by NCIC for invalid field codes (Harry is not a hair color ??), but will be accepted by CJIS.... If you ever get an entry accepted by CJIS but not NCIC, check for that or other illegal characters

Also the dash on the numeric keypad does something ... not sure what, but its a command. The dash near the backspace will enter the dash as a character. Nothing like entering something and trying to use the wrong dash key in the REM field (last one) and it cancels the screen AARRRGGHHHH!


Posted by: Irish Wampanoag

Honestly I think CJIS/LEAPS in 2006 is a real disappointment! When I first got in to police work 11 years ago I was told by the year 2000 we would have pictures, graphics, licenses would be like a credit card, finger printing would be done from you cruiser for a positive ID, Queries and Warrants would have photos, paperless warrants would be in place, communications from various LE departments would be online, Police reports from departments would be a click away.


Massachusetts CJIS/LEAPS is a real disappointment in my opinion!!!


Posted by: Curious EMT

Quote:
Originally Posted by Irish Wampanoag
Massachusetts CJIS/LEAPS is a real disappointment in my opinion!!!
Its probably the most basic, info lacking non-user-friendly interface used in the country.

Without using Packet, IMC, or another 3rd party interface, it's a complete pain in the arse.

But we've got the most advanced system to limit gun purchases...


Posted by: USMCMP5811

Quote:
Originally Posted by Irish Wampanoag
USMCMP is correct you can not WMS1 from the task screen. You first have to task WMS then enter your area of interest ex.WMS1,2,3,4,5 ...... CJIS told us there is a glitch in the command if you go straight to the area of interest from the task screen example (WMS1)


I WMS from the task screen.
Then at the bottom I enter WMS1 and underneath write the subjects name last,first no spaces then XMIT
then it brings me to the WMS1 candidates list of who I entered

and here is another fluke I ran into tonight........
When checking for warrants and the person has changed their name (Ie....got married and changed their last name) run them by both names. The person who I ran by their married name only had 2 on their BOP and no warrants. Ran them by their maiden name, and low and behold, 3 on their BOP (not the same as their married name) and looky looky, one default warrant..... and their names were merged togeather on the R1, and not on the BOP or WMS......go figgure,


Posted by: ecps92

The BOP Summary is based upon the Name/DOB from the BOP File Only.
IF you add to your Q2 BOP the OLN and SSN, it will work, but you need the minimum of Name/DOB

As to out of state warrants , the answer is...if they put them it to NCIC. !


Quote:
Originally Posted by LKat20
I'm not going to lie...I am too lazy to read all the other posts right now and I don't know if someone already said this...just a head's up though...If you try to run an OLN (S number) on a Q2 BOP instead of name and DOB...the BOP summary will not come up.



Posted by: ecps92

Q2 ONE only applies for MASS License Plates.
It will not run the BOP Summary for out of state plates.
IT will however return the Out of State Plate information to your printer.

Quote:
Originally Posted by Mike0114
Q2 ONE will run the MV- ALARS or NLETS (for out of state) and NCIC, and Q2 BOP on the 1st registered owner, which will give you LEAPS/NCIC/RMV and BOP summary for that driver only ( ie. not the 2nd listed owner). You still have to run the driver WMS1, not everything in WMS is necessarily in LEAPS.

-Mike



Posted by: LKat20

And........if you are ever looking to enter a stolen vehicle that is an SUV...the type is "LL". Good luck finding that without calling CJIS (and even they might not know)


Posted by: lpwpd722

Quote:
Originally Posted by Curious EMT
And for the LOVE OF GOD! DO NOT ENTER SPACES ANYWERE WHEN ENTERING FILES INTO CJIS!
Except for ONE space after a first name before a middle initial, dont do it.

Took me forever to realize why I couldnt recall a missing persons file last week... dumbass part-timer put spaces in alll sorts of weird places....
And anything you're sending to NCIC like missing persons, vehicles, warrants, you can not use a period, use a comma. NCIC messages from CJIS have their field breaks using periods, so if you enter one, it offsets everything into the next field, so the first name becomes the middle, middle becomes their hair color, etc, and it will be rejected by NCIC for invalid field codes (Harry is not a hair color ??), but will be accepted by CJIS.... If you ever get an entry accepted by CJIS but not NCIC, check for that or other illegal characters

Also the dash on the numeric keypad does something ... not sure what, but its a command. The dash near the backspace will enter the dash as a character. Nothing like entering something and trying to use the wrong dash key in the REM field (last one) and it cancels the screen AARRRGGHHHH!
How about when you try to cancel a record or locate a warrant and it keeps getting rejected. I did that one day for about an hour and I finally realized that someone put the letter "o" instead of the # 0.


Posted by: Curious EMT

One thing I have been doing is when I have a big screen all filled out for entry, just before I Tx it, Iwill click on the "print screen" Icon on the top toolbar. That way if something goes wrong, I have everything I just entered.... I tend not to use worksheets and go right from the screen to the help file for codes

Also, CJIS has been adding spaces before the OCA, another annoyance whtn trying to cancel a record.... Maybe someday they'll get it to be like Rhode Island: a "regular" windows program with drop down lists for everything....


Posted by: mtc

Quote:
Originally Posted by lpwpd722
How about when you try to cancel a record or locate a warrant and it keeps getting rejected. I did that one day for about an hour and I finally realized that someone put the letter "o" instead of the # 0.
Shame on you for not checking that in the first 10 minutes.
No matter what the case agencies actual number is, it's garbage in, garbage out... you have to mirror the original mistakes to get it to locate.


Posted by: Irish Wampanoag

Quote:
Originally Posted by USMCMP5811
and here is another fluke I ran into tonight........
When checking for warrants and the person has changed their name (Ie....got married and changed their last name) run them by both names. The person who I ran by their married name only had 2 on their BOP and no warrants. Ran them by their maiden name, and low and behold, 3 on their BOP (not the same as their married name) and looky looky, one default warrant..... and their names were merged togeather on the R1, and not on the BOP or WMS......go figgure,

WMS does not cross reference first names, maiden names, alias, akas ect
A warrant with the name of BOB SMITH will not come up if you enter ROBERT SMITH.
MARY SMITH will not come up if the warrant is issued under her married name of MARY JONES. You have to enter it exactly how the MTC or DEA enters it as a warrant

BOPs usually do cross reference but the individual who you are looking for example Mary SMITH has to be arrested or arraigned at a time she had obtained the new name of MARY JONES.

To help you, always R3 or R1 a female


Posted by: Pinkos307

Any department have thier own specific SOP/Standing Order in regarding to using the CJIS terminal?? I am attempt to write one and was hoping to look at one.


Posted by: Curious EMT

Both of my depts revert to the State's policies and laws on dissemination of the information, but use is unrestricted for those with BOP passwords.... No password no nothing.


Posted by: mtc

Quote:
Originally Posted by Pinkos307
Any department have thier own specific SOP/Standing Order in regarding to using the CJIS terminal?? I am attempt to write one and was hoping to look at one.
It's already done for you. It's called the CJIS Operating Manual. Your LEAPS rep should be able to get one for you.




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